Copyright Licensing Request

If after consulting the information below you would like the Library to facilitate a licensing permission request to the Rights Holder, you may submit a copyright licensing request. Any outstanding questions around whether or not copyright permission is required for a resource may be directed to: copyright@uoit.ca.

Note: You may need to submit more than one request if you are using more than one resource or have multiple items from one resource.

Under the institution's agreement with Access Copyright you DO NOT need to seek permission from the copyright holder if:

• You make a copy of a work (fair dealing involves the copying of only a REASONABLE portion of a work for use as a handout in the classroom. One per student plus two for the instructor for personal use and/or for teaching and research purposes, and such number as are required for administrative purposes
• You use an e-journal article which the Library subscribes to and the vendor provides a durable link (you may copy and paste the link to WebCT or to a webpage)
• You make a copy of a work to be used to project an image of that copy using an overhead projector or similar device for the purposes of education or training on the premises of an educational institution
• You reproduce, translate or perform material as part of a test or examination
• You perform a dramatic, literary and musical work in an educational setting before an audience composed primarily of students
• You play sound recordings such as disc, CD or tapes (The exemption does not cover films and videos. For films and videos licensed by the Library see Resources - Media)
• You make a single copy of a news program (excluding documentaries) to play for a student audience within one year — after that time, royalties must be paid
• You reproduce a broadcast for educational or training purposes, for up to thirty days after the original broadcast. After a year, the copy must be destroyed, or else royalties must be paid
• The material is copyright free and resides in the public domain (items in the public domain are available for unrestricted access).
• The resource is licensed to the public with “some rights reserved” as with the Creative Commons model
• You make multiple print copies of an article or chapter (such as needed for the administration of the course) to place on reserve
• You own copyright to the entire work (Instructors may place their outlines, course notes and lectures on Reserve as either a print or electronic reserve for their students

You MUST seek permission from the copyright holder if:

• You are reproducing more than 10% of a printed published work (For more details on the percentage of a work that can be copied see: What you can copy under Access Copyright guidelines).
• You are posting the material online and the the library does not subscribe to the article database or a durable link is not available (Copyrighted electronic file sharing is illegal unless the library subscribes to the vendor database from which the material is found)
• You plan to change the format of a copyrighted work from one technology to another (See exceptions under the Canadian Copyright Act, Section 32(1) - Persons with Perceptual Disabilities - reproduction in alternate format)
• The media you plan to post online is copyrighted
• Copyright for the work no longer subsists in Canada
• The work is on the Access Copyright exclusions list
• The material to be reproduced is an instruction manual or teacher's guide
• It is an original artistic work: photonegatives and transparencies, mounted or unmounted
• It is a publication containing a notice expressly prohibiting copying under license with a Reproduction Rights Organization
• The work is intended to be used and replaced such as published workbooks, work cards, assignment sheets, tests
• The material to be reproduced is an examination paper
• The intended reproduction is an unpublished work
• The publication contains commercially viable proprietary information, such as newsletters
• The material to be reproduced is print music (including music published for use by choirs, orchestras, bands, similar groups and individual performers, whether religious, instructional, professional or recreational)
• The material to be reproduced are letters to the editor and ads in newspapers, magazines or periodicals

For a complete listing of Access Copyright guidelines: www.accesscopyright.ca.

If you require detailed information on the library's copyright provisions for print, electronic, and media resources before making a request, please see the Copyright Guidelines webpage or contact Kathryn.Hanson@uoit.ca.